Archiving audit and consulting
We come and see what you hold, on paper and on disk. We leave you with a survey of what exists, a classification plan, retention rules and a written archiving policy.
Our expertise
Archiving experts
We take on archiving end to end. We look at what you hold, we fit out your records room, we scan your documents and we put in place the platform that makes them searchable.
When the archive becomes the problem
A records room always fills up faster than it gets organised. After a few years nobody knows exactly what is in it.
Finding one specific file takes half a day, sometimes two people. The time spent searching appears nowhere in the accounts, but it is real.
Nobody knows what may be destroyed, so nothing is. The room overflows, and another one gets rented.
And the day an inspection asks for a dated document, you can only hope it is still there and that someone can find it.
Our services
Whatwedoforyou
Organising your records room
We fit out the room with shelving, cabinets and boxes. Then we lay out your archives and give every folder a coded position that says exactly where it sits.
Document scanning
We scan your paper documents, extract their text and index them. Your archives become searchable from a desk, instead of merely stored.
Electronic document management
We put in place the platform that keeps your archives alive: your classification plan, your retention periods, each officer's clearance, and the import of documents you have already scanned. It runs on a completely closed network, with no internet.
Training and support
We train your teams to run their own archives: transfers, indexing, search and the upkeep of the classification plan. Then we stay reachable.
Regulated destruction
When a retention period comes to an end, we identify what may go, carry out the destruction and hand you the record that proves it.
The method
Howaprojectruns
Audit
We list everything you hold, on paper and on computer, and measure the real volume. You finally know what you have.
Classification plan
We build the tree with your departments and set, branch by branch, how long each document must be kept.
Physical organisation
We fit out the room and lay out the archives. Every folder gets a coded position, such as M02-E5, that says exactly where it sits.
Scanning and indexing
We scan, extract the text and index every document with its title, date, author and folder.
Go-live and training
We open the platform to your officers, set the clearance levels and train the teams who will use it every day.
Why us
Whatsetsusapart
Every folder stays findable
The classification plan, the coded position in the room and the indexing all work together. Finding a document becomes a matter of seconds again, not half a day.
Works with no internet
The platform runs on a completely closed network. Losing the connection does not stop the work, and your documents go to no outside service.
One contact, from paper to screen
The audit, the shelving, the scanning, the software and the training all come from the same team. Nobody passes the blame.
A team on the ground
We work out of Lomé, at your offices, on site. Not a support address in another time zone.
Let's talk about your archives
Tell us what you hold and where you stand. We come back to you with a first reading of your situation.
Contact us